HomeServe USA

  • Office Manager

    Job Locations US-PA-Canonsburg
    Job ID
    2018-2973
    Category
    Human Resources
  • Overview

    HomeServe USA, ranked as a 2017 Top Work Place, provides emergency repair plans which are like roadside assistance for your home.  Our vision is to become the top-of-mind solution for consumers when something goes wrong in their home.  Our incredible growth is fueled by a dynamic team who values collaboration, innovation and delivering exceptional customer service, all while working in a fun and friendly environment. HomeServe USA is part of a global organization that serves millions of customers in the US, UK, France, Italy and Spain.  Come see why you should work for HomeServe USA!

    Responsibilities

     

     Position Overview

     

    From the front reception desk, this role is responsible for managing the day-to-day facilities and office. The Office Manager is also responsible for providing comprehensive administrative and organizational support to the HR Manager and SVP/Human Resources and their respective team(s). With exemplary organizational skills and a knack for precision and detail, this person is vital to the facility’s daily operations.  This role will play a major role in our office relocation to a new building in January 2019.

     

    Responsibilities:

    • Provide administrative support to assigned executives and employees.
    • Plan and schedule meetings including logistics and agendas.
    • Create PowerPoint, Word and Excel presentations; print & bind when necessary.
    • Greet and provide access to visitors from the front desk area.
    • Prepare and communicate office and facility notices.
    • Prepare and maintain budget for office expenditures.
    • Prepare and submit expense reports for Chief Human Resources Officer.
    • Book domestic and international travel arrangements with meeting logistics/agendas.
    • Manage office security and controls  working closely with contractors, vendors, etc. to control access to the facility.
    • Perform administrative duties including calendar management, copying, e-faxing, answering main phone line, filing, preparing FedEx labels, maintaining memberships, and sorting/delivering/preparing mail; manage copy and mail room.
    • Respond to internal and external inquiries and requests in a timely, professional manner.
    • Order office, merchandise and kitchen supplies.
    • Manage facility floor plan including assigning seating, cubes and offices and facilitating moves.
    • Coordinate with building management and maintenance for all office repairs and upkeep.
    • Maintain all common areas, conference rooms, kitchen, and front desk, including cleanliness of entire facility.
    • Assist in execution of site HR programs and protocols (e.g. scheduling of orientations, scheduling of candidate interviews/travel, coordinate training events including equipment setup and meal arrangement, maintenance of personnel files, etc.).
    • Participate actively in the planning and execution of engagement related events, tracking and recording related expenses.
    • Allocating office expenses to appropriate departments.
    • Maintain a high level of confidentiality.
    • Perform other duties and special projects as assigned.

    Qualifications

     

    Job Requirements:

    • Minimum of 5 years of administrative business support experience
    • Minimum of three (3) years of experience supporting a senior executive
    • High School diploma or GED required
    • Must have experience managing an office/ facility
    • Notary license preferred
    • Expert level proficiency with Microsoft Office; Excel, Word, PowerPoint, Outlook
    • Experience with travel planning and organizing group meetings
    • Ability to communicate successfully with all levels of the organization
    • Ability to perform under deadline pressure
    • Ability to maintain and disseminate highly confidential information
    • Attention to detail, excellent organization, prioritization, business writing and proofreading skills
    • Self-directed and ability to proactively assess problems and identify solutions

     

     

     

     

    In return we offer

    • Competitive compensation
    • Career development and advancement opportunities
    • Business-casual attire throughout the week
    • Friendly, open and team oriented work atmosphere
    • Excellent benefits including generous medical, vision, dental and life & disability insurance
    • 401(k) plan with a company match

     

    HomeServe USA is an equal opportunity employer.

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